Village Board of Trustees
        Monday, May 15, 2023

6:30 p.m.


This meeting will take place as a hybrid meeting both virtually via Zoom and in person at Village Hall at 221 E. Cottage Grove Road. If you are utilizing Zoom, please join the meeting from your computer, tablet or smartphone by visiting

You can also participate via phone by dialing 1 312 626 6799 and use Meeting 892 6096 5303#  When asked for your Participant ID, just press #, when asked for the Passcode enter 221.You may also choose to participate by providing public comment prior to the meeting via email to Village Clerk Lisa Kalata: If this is a teleconference, virtual or hybrid meeting, please review the Village of Cottage Grove’s policy.


Call to order


Determination of quorum and that the agenda was properly posted


Pledge of Allegiance


PUBLIC APPEARANCES-Public's opportunity to speak


Discuss and consider the minutes of the regular Village Board meeting on May 1, 2023.


Presentations to the Board

a. Presentation by Baker Tilly regarding the Village's 2022 Audited Financial Statements.


Unfinished Business

a. Discuss questions and methods for evaluation of emergency medical services.

b. Discuss and consider change in scope to FGM’s re-phasing analysis of the Municipal Services Building renovation/addition (aka Village Campus Project).

c. Discuss and consider Memorandum of Understanding regarding use of Granite Ridge School as a Village of Cottage Grove Polling Location.

d. Discuss and consider criteria for prioritization and evaluation of capital projects.


New Business

a.  Discuss and consider approval of staff applying for the Wisconsin Election Commission 2023 Accessible Voting Equipment Subgrant.


Reports from Village Boards, Commissions & Committees


Board of Review


Public Works, Properties and Sustainability Committee


Community Development Authority


Ad Hoc Architectural Review Committee


Police Commission


Utility Commission


Plan Commission

a. Discuss and Consider a Proposed Amendment To 325-38(D)(6) Of the Zoning Ordinance to Modify Intensity Bulk Requirements in the HR-9 (Historical Residential) District.

b. Discuss and Consider an Application from Chris Miller for Approval of a Conditional Use Permit to Allow Construction of a Duplex on Lot 2 Of CSM 13327, Located Between 255 And 269 N. Main Street.

c. Discuss and Consider an Application from Huston Properties Inc. For Approval of a Precise Implementation Plan to Construct A 27-Unit Senior Apartment Building At 103 E. Reynolds Street.

d. Discuss and Consider an Application from Midwest Stihl for Approval Of A Site Plan Amendment To Allow The Construction Of An Approximately 65,000 Square Foot Expansion To The Existing Warehouse Building Located At 301 Commerce Parkway.


Reports From Village Officers

  1. Village President
    1. Nomination of Joanna Williams to the Utilities Commission.
  2. Village Attorney
    1. Legal briefings/status updates

Communications and Miscellaneous Business

a. Consider approval of vouchers
b. Correspondence
c. Upcoming community events
d. Future agenda items

  1. Bills List.pdf

Closed Session: This Closed Session Is Regarding a Potential Land Acquisition in TID #9 and establishing a negotiating position.

The Village Of Cottage Grove Village Board Will Enter Into Closed Session Pursuant To Wisconsin State Statute §19.85 (1)(e) Deliberating Or Negotiating The Purchasing Of Public Properties, The Investing Of Public Funds, Or Conducting Other Specified Public Business, Whenever Competitive Or Bargaining Reasons Require A Closed Session


Reconvene into open session and possible consideration of closed session items



Any item on the agenda is subject to final action. Notice: Persons needing special accommodations should call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members of and possibly a quorum of members of other governmental bodies may be in attendance at the above stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.

Upcoming Meetings

6/16 - Peer Court Steering Committee

5/17 - Tourism Commission

5/18 - Library Board

5/18 - Deer-Grove EMS

5/22 - Navtig Landfill

5/22 - Fire District Commission

5/23 - LEC

5/25 - Parks & Rec